Fleet telemetry, turned into decisions.
Connected Fleet is the IO Systems fleet management platform. It ingests vehicle and device telemetry, normalises it, and puts the result in front of the people who act on it. This guide walks through the platform feature by feature.
Marked sections require an attached telematics device, supplied by IO Systems on order
Connected Fleet runs in the browser. Nothing to install, nothing to maintain on the desktop. Your team signs in with a work email address and lands directly in your organisation.
Onboarding a new user takes one invitation. Send it to their email address, put them in a group, and their access to every module follows from that group. No per-user permission wiring.
Roles are yours to define. Build a role from the ground up and set exactly which modules it reaches and what it can do inside each one, down to the individual action. A driver sees the fleet map and their forms. A fleet manager sees everything else.
Groups cut the fleet into the units your business actually runs: regions, depots, contracts, management tiers. Assign users, vehicles, employees and assets to a group, and assign anything to as many groups as it belongs in.
Every vehicle in one list, with its operational state on the face of the record. Licence validity, workshop status, service intervals, device connectivity and group membership all read at a glance, before anyone opens anything.
Adding a vehicle does not mean copying a VIN off a windscreen. Scan the motor vehicle licence disc with a webcam or a phone camera and the record fills itself in. Manual and USB scanner entry are there for depots that work that way.
Every fleet tracks something the standard record does not hold. Define your own fields against vehicles, employees and assets, and they appear on the record and travel with your exports alongside everything else.
Open a vehicle and the operational picture is on one page. Current availability, the licence captured from the disc scan, and the service position measured against a live odometer reading, each carrying the date and the source it came from.
Fit a connected telematics device and the platform starts recording on its own. Every trip becomes a session with its start, end, duration, distance and top speed. Every notable occurrence becomes an event, grouped by type so a long raw log reads as the few things worth knowing.
Open any session and watch it play back on the map. The route is coloured by speed band, so a hard stretch shows itself without anyone reading a number, and the timeline scrubs to any moment in the trip.
Choose the values worth watching and the platform tracks them over time. Odometer, fuel level, external voltage, calculated fuel consumption: each with the current reading, the age of that reading, and the history behind it.
Your admin team builds the forms your operation actually uses, by dragging question types into place. No development request, no waiting on a release, no paper.
Every form and every submission in one place. The forms list carries each form's version, question count and the state of its entries. Open one and you get the totals, the full entry history, and a data grid you can take away for your own analysis.
Recurring compliance work should not depend on anyone remembering it. Set a schedule and the platform raises the form on time, against the vehicles it applies to, and tracks whether it came back.
A form nobody knows about does not get filled in. When work is assigned, whether by an admin or by a schedule, the person responsible is notified in the platform, with the form and the vehicle named in the message.
The work happens away from a desk. The Mobile App puts the forms in the crew's hands, so a refuel or an incident is captured where it happens, rather than written up later from memory.
The app opens on what that person is responsible for. The vehicles in their groups, the forms assigned to them or raised against those vehicles, and a way to start a new entry the moment something happens.
The form the crew fills in is the form your admin team built. Required fields, numeric ranges, photo capture and pass or fail colouring, all rendered natively on the phone.
The full record travels with the person standing next to the vehicle. Monitored values, service position, your own custom fields and the last known position, every one of them carrying the age of the reading on its face.
Connected Fleet can be delivered under your own identity. Colours, logos and wording are set in a theme pack, with a live preview showing the result on real components before anything is saved.
Every screen carries its own documentation, opened from the help icon in the corner. It explains what the screen is for, what each tab and setting does, and what the buttons that change things will actually change.
We deploy Connected Fleet on your tenant and configure the data points your operation runs on. Telematics devices are supplied by IO Systems on order, and existing hardware can be brought across. Book a walkthrough with the engineering team.
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